How to set up fields in Word 2007, 2010, 2013, 2016 and 2019

Page fields are a special indentation from the edge of the page before the start of the text. This indent is determined mainly by the type of document and the requirements for its proper design. But, the fields are also a technological requirement, since with their absence the printer will not be able to properly print the document and part of the text along the edges of the page will be lost.

In the Word text editor, there are standard sizes of the page fields that are used by the default program. But, if necessary, the user can configure fields under its own requirements. It is about this that we will tell in this article. Here you can learn how to set up the fields in Word 2007, 2010, 2013, 2016 and 2019.

How to configure the size of the fields in Word

To configure the fields in the Word text editor you need to go to the tab "Layout" tab (this name of the tab is used in Word 2016, in older versions of the Word tab can be called "Page Markup"). Here, in the upper left corner of the window, you will see the "fields" button.

Field Button on the Layout tab

After clicking on this button, the drop-down menu will appear with several options for setting.

Field drop-down menu

Here you can choose one of 5 standard field settings:

  • Last custom value - Fields that were used by the user at the previous time.
  • Ordinary fields - Standard fields that are used by default. From above 2 cm, below 2 cm, left 3 cm and right 1.5 cm.
  • Narrow - Minimum fields from all four sides of the page (1.27 cm).
  • Medium fields - medium-sized fields. From above 2.54 cm, below 2.54 cm, left 1.91 cm and right 1.91 cm.
  • Wide fields - Large fields. From above 2.54 cm, below, 2.54, left 5.08 cm, right 5.08 cm.
  • Mirror - Fields with the same values ​​on the left and right, are used to print a book. From above 2.54 cm, from below 2.54 cm, from the inside of 3.18 cm, from the outside 2.54 cm.

If none of the preset field settings are not suitable, then you can specify your own values. To do this, select the option "Customizable Fields".

Options Customizable fields

After selecting the custom fields, the Page Settings window appears before you. Here on the Fields tab, you can manually configure the fields for your Word document.

Setting up the fields in the page Parameters window

If you plan to print your document and use the binding, here you can configure an additional indent and the location of the binding (left or above).

Setting up binding in page parameters

It should be noted that the "Bending Position" option will not be available if you already have such options as "mirror fields", "2 pages on a sheet or" brochure ". In these cases, the binding location is selected by Word automatically.

Setting the fields using the ruler

In the Word text editor, there is a tool called the "line". With it, you can quickly and fairly accurately set up a text document field. At the same time, this tool works on all tabs and does not require opening additional windows.

In order to use the "LINE" tool, you must first turn on. To do this, go to the "View" tab and set the mark opposite the corresponding option.

Line on the View tab

After that, on the left and above the Word document, a ruler will appear on which the current fields will be indicated. Now you can configure the page fields literally in one click. To do this, click on the edge of the current field and move it to the desired side.

Rule in Word Document

In some cases, the vertical ruler may not be displayed. If you encountered this problem, then open the "File" menu and go to "Parameters". Here in the "Advanced" section in the "Screen" block, there is the option "Show a vertical ruler in markup mode".

Setting the ruler in Word parameters

After enabling this option, the ruler must appear.

Setting the fields in millimeters or other units

Some users are more convenient to configure fields not in centimeters, but in millimeters. In order to proceed to the use of millimeters (or other units of measurement) you need to open the "File" menu and go to Word Editor options.

Setting up fields in Word parameters

Here, on the "Advanced" section in the "Screen" section, there is a drop-down menu "Units" in which you can choose inches, centimeters, millimeters, points or peaks.

The Word Document fields may be required not only for more beautiful data display on the page, but also, for example, to configure printing. Also, when making certain documents, the creation of fields in pages may be required. Fields are the pure page of the page between which the content of the document is located: Text, Images, Graphs, Tables, etc.

How to work with fields in Word

The program already made patterns of some fields that can be used by default. These templates can be adjusted to your needs, as well as create your own template, if the presented are not suitable for the requirements.

Inserting standard field

By default, the Word document pages already have its own fields for which the template built into the program is used. You can choose another template:

  1. Open the document with which you will work and switch to the "Layout" tab in the top menu.
  2. Here, click on the "field" button. From the deployed list, select the field template to be used.
  3. For changes in the default page fields, use the "Custom Fields" button.
  4. Here you can change the basic settings of the template (relevant for all built-in templates). Use the "Default" button if you want to reset the parameters of the selected template to default values.

Setting up template

The selected page field template in Word can in some moments do not meet your requirements. In this case, it can be configured.

  1. By analogy with the previous instruction, select a template for fields in the "Layout" tab.
  2. To configure the selected layout, click on the "field" button and there, from the context menu, select "Customizable fields".
  3. The "Page Settings" window opens. Here you can change the size of the indents in the field "Fields", as well as the location and size of the binding if the presence is required.
  4. If you made some error in the settings, then use the "Default" button to return them to the initial state. If everything is fine, then click "OK" to apply settings.

Please note that in this way you can set the individual settings for some particular page. Highlight the contents on this page and open the "Page Settings" in accordance with the instruction that was higher. There, in the "Apply" field, set the value "to the dedicated text".

If you do a separate template for some page, then after the selected text, a gap is created, that is, an artificial transition to a new page. Therefore, you just need to allocate content located on the desired page to avoid the appearance of unnecessary pages in the document.

Also, when configuring fields for a document or a separate page, consider that many printers have requirements for the size of the fields, as they cannot (for the most part) to print from edges to edge. The sizes of minimal fields for each printer must be viewed individually, since they all have different.

Installation of fields for read and odd pages

If a two-sided document printing is required, for example, as a log or book, you will need to configure fields for even and odd pages. Usually it is just a mirror reflection of the settings of one template from the other. Yes, you can perform the settings individually for each page, but it is very long and high risk to allow an error. Editing fields from a separate page in Word is better to apply only if it really is needed.

Setting up for read and odd fields in Word can be made as follows:

  1. Open the "Layout" tab and click on the "fields" button.
  2. From the drop-down menu, select the Mirror Fields pattern.
  3. This field template has the default values ​​that cannot always be approached for your situation. To change this template, click on "Customizable Fields".
  4. Please note that indents "inside" and "outside" were added here. So that they are mirrored to each other, and they, ideally, should be so, put the "Multiple Pages" string "Mirror Fields".
  5. Enter the desired values. In the adjacent fields, the necessary values ​​are counted automatically. Click "OK" to apply settings.

Setting the binding

To print some types of printing products, it is required to provide a binding - enlarged indents in the inner or side parts. They can also be quickly and properly configured using built-in Word tools:

  1. Go to "Custom Fields" from the context menu "Fields".
  2. In the "Cross" column, specify the necessary values. They will be taken into account formation of document fields.
  3. For the correct calculation you need to choose the position of the binding. Do it in the same line.

Setting up the position of the bugs is not available in the "Mirror Fields" templates, "2 pages on a sheet" and "brochure". The fact is that this parameter for the specified templates is determined automatically.

View page fields

By default, the display of the boundaries of the area to enter information in Word is disabled, so it is not always possible to determine the field size correctly. For convenience, you can enable the display feature of the fields in the pages of the document.

  1. In the upper left part of the document, click on the "File" button.
  2. Pages with brief information about the document and its settings will open. In the left menu, select "Parameters".
  3. The Word Settings window will start. Here you need to switch to the "Advanced" section, which is located in the left menu.
  4. Scroll through the settings to the "Show Document Content" block. There, check the box at the "Show text boundary" field.
  5. In the work area, the field document will now be marked by dotted lines.

Remove field fields

It is possible to remove the fields from the villages in the document only if you yourself are inconvenient to work with the fields. At the same time, the document should not go to print and / or some third-party person. In the first case, little printer will be able to correctly print the text, since the printers also have built-in fields of printing, which were written above. In the second case, this may be regarded as a violation of banal execution of documents.

See also: How to make a title page in Word What is Word footer How to Number Word Pages correctly eliminating large spaces in MS Word

If you still need to delete fields in pages in the Word document, use the following instructions:

  1. Switch to the "Layout" tab and click the "fields" button. Switch to the menu item "Customizable fields".
  2. Here, in all the tops, set the value of 0.1 cm - the minimum value for the page fields in the document.
  3. Click "OK" to apply settings.

Fully getting rid of the fields will not work, as there will be a minimum of millimeter.

In this article, we reviewed how to add fields to Word and how to configure them to your tasks. If there are questions on the topic of the article, write in the comments. We will try to help.

Fields is an integral part of the standard formatting of the document. In addition to indents, there are also such formatting tools like font, font size, drawing it, text color changes, register, alignment of headlines, footers, and many other important trivia.

But with all the parameters you can easily understand and in general it is clear why they are needed. But the fields in the document? What is it? Why are they? Why is it so important to configure them correctly? Completely incomprehensible function, right?

So, in this article, you will learn where and with the help of which tools you can adjust the indents, what role they play in the document and what will happen if they are in an already prepared document.

We will tell you about mirror fields and when they are needed, we will show on the examples how to place fields in different ways. And we will share how to put fields in documents of different versions of Word with detailed instructions.

After reading our article, this question will be clarified forever, and if you also save an article - then the instructions for setting up the fields in several different ways will always be with you.

Content:

What is the fields in the Word

Fields of the document in Word, or indents - this is the distance from the edge of the page to the text. There are upper and lower fields, left and right - respectively, the distance from the text from the top of the document, bottom, right and left.

The more indent (field) - the less text is on the page, and, accordingly, on the contrary. In different organizations and for different types of documents, there are certain requirements for text formatting, in particular on setting field parameters.

A small hint: If you do not know which field design parameters should be in your work - take as an example standard marking of the document indentation.

Standard markup, which is suitable in most cases for registration, these are the parameters that set the default Word: an indent for the left field is 3 cm, for the right - 1 cm, for the top and for the bottom - 2 cm.

Usually, fields for any edge do not go beyond 1 cm - 3 cm. Also note that if you have several partitions in your work - you can set different formatting for each section (yes, and such strange requirements are sometimes found) .

If the field requirements in your work are non-standard and go beyond the framework of the templates available in the program - you can always set the necessary you in the toolbar. And how to do it - we will tell a little later. While a little theory, and examples and practice - at the end.

Useful links: How to make a table of contents in Word: step-by-step guide, checking text on uniqueness online: Top 10 Services, Text Proofreader online: Comparison of a person VS Robot.

Why do you need fields in the Word

If you at least once thought about how to make the page fields in the Word, then our article on setting up the fields in this program is for you.

This feature allows you to change the page size of the document - depending on the standing task - for the book it can be one format, for the essay, for the course - a very separate format, and for the usual non-scientific document and the standard markup may come at all.

Using this formatting tool, you can easily set the document absolutely any size you need and adjust to absolutely any requirements (even if they completely go beyond the "decency").

Also, with this tool, you can see in advance how the text will look when printing and properly place it by performing the text center to print. By this you save time, and resources.

A small spoiler, running a bit forward: Before you set the entire fields you need, make sure that your printer supports the field settings you specified and the specified format, and that it will be able to print your document exactly as you configured it. It is better to check it in advance so as not to reprint the document.

What can be placed on the fields in the Word

On the upper and lower fields, you can place footers, and on the side - markings, comments, comments or insert graphic objects. If the size is set at the moment you do not suit you - they are easy to change and adjust to your requirements.

You can do this in several different ways - from the control panel by sliding the line or entering the field you need manually.

Tip: When you need to configure fields in the document

To avoid an unpleasant situation when, due to the change of formatting, it is necessary to reread all the work again and re-place the sections, a plan, conclusions, and simply reworked it - follow our advice.

We advise you to build fields from all sides before starting to write work. After all, at the end, the whole text turns into a "candy" - everything in its places is beautifully marked and placed in meaning, and after setting the fields, formatting moves and you have to start again.

Conclusion: First set all the necessary formatting settings, and then proceed to writing work.

Thus, you will save yourself a lot of nerves and time, and Word will not be so hard to distract you with various unpleasant moments.

Step-by-step written instruction

Take advantage of standard templates in the toolbar

To apply standard field templates to the document, follow this instruction.

  • In the toolbar, go to the "Layout" tab. To make page fields in Word, go to the section layout
  • Select the option "Fields".
  • You have a drop-down list with the following field options: ordinary, narrow, medium, wide and mirrored.
  • Select the option you want and click OK.

Ready, your document acquired the format of the fields that you just asked him.

Set the necessary fields manually

To apply this method, do the following manipulations:

  • Select the "File" option.
  • Go to "Page Settings".
  • Go to the "Fields for Individual" tab.
  • You have opened the fields where you can enter the retreats you need for the left, right, upper and lower fields.
  • Choose for which part of the text to apply new settings (to all of the document; from the current place to the end of the document; for a specific partition).
  • Click OK.

Exhibit fields in the Word manually

Finally, the parameters set are successfully processed and applied to the document or part of it.

Change fields using a ruler

To use this method, select the "View" command, and then the "page markup". In this menu, the program displays a horizontal and vertical ruler for the product of the required settings on the left, right or top / bottom.

Insist Page fields in Word using a ruler

Thus, you can simply and quickly set all four fields in the document and do not dig in the settings and in the toolbar.

Method for lazy - Move the mouse to the ruler's pointer to the place you need directly from the document field, where you dial text. To do this, find the field markup button at the top and drag it to where it should be standing.

Instructions in pictures

If you don't care how to place the fields in the Word - not scary! Do not confuse and do not be afraid of strange and incomprehensible terms and explanations - now we will show you in pictures and visual examples, how and what to do. We have prepared you a detailed step-by-step instruction with illustrations.

Step 1:

Making Page fields in Word: Step 1

Step 2:

We choose the necessary fields

Alternative method

Step 1:

Alternative field setting method

Step 2:

Alternative method - Step 2

To create mirror fields, follow the following instructions (they are needed for double-sided printing):

  • Go to the tab "Layout" or "Page Markup"
  • Go to the "Marking of Fields" tab.
  • Go to the "Several Pages" section.
  • Select "Mirror".
  • Click OK.

Customize mirror fields

Ready! The necessary fields were applied to the entire document or its part and formatting was successfully conducted.

Differences in field settings for different versions of Word

Everyone knows that the Word software has several versions. In them, some functions differ, and the tools are located in different places. So, in order to build fields in documents of different versions of Word, study the following prompts.

For marking fields in Word 2010, follow the following instructions:

  • Go to the "Page Parameters" tab.
  • Select the option "Fields".
  • Select the option you want.
  • Click OK.

For marking fields in Word 2007:

  • In the Control Panel, select the Fields tab.
  • Go to the "custom fields".
  • Set the necessary parameters or select a suitable template.
  • Click OK.

So, as we see, the difference in actions in these two versions is small, but still there. We hope we answered all your questions about both versions and you will not have problems with the markup of the fields.

Outcome

Setting up the fields in Word - the occupation is quite simple, if you know how quickly and just cope with this task. We told you in detail about the benefits of this feature and gave several tips from the pros on how to make the page field in the Word and to simplify their setup to the maximum. We hope that our article has been useful to you and more questions on this topic you have left.

Sincerely, Natalia Hortoleum Especially for the project PROUDALENKU.RU

Microsoft Word offers several options for page fields. You can use the default page fields or specify your own.

  • Add fields for binding The chute field adds an additional space to the side field, the top field or the inner fields of the document you plan to connect to ensure that the text will not be hidden by binding.

Image of mirror fields and binding fields

1. External binding field

2. Mirror fields for reversal

  • Install fields for pages Use mirror fields to configure facial pages for bilateral documents, such as books or logs. In this case, the left page fields are mirror display of the fields of the right page. The internal fields have the same width, and the external fields have the same width.

  • Note: You can add an external binding field to a dock with mirror fields if an additional place is required for binding.

  • Creating a brochure. Using the parameter Brochure In the dialog box Page settings You can create a booklet. Use the same option to create menus, invitation, event program or any other type of document with one central fold.

Brochure, fold in the center

1. Word inserts one fold in the center

After you configured the document in the form of a booklet, work with it just like with any document to insert text, graphics and other visual elements.

  • Most printers require minimal widths for setting up fields. If you try to install too narrow fields, Microsoft Word will display a message. One or more fields are installed outside the page print area . Press Fix To automatically increase the width of the field. If you ignore the message, Word will display another message with the question whether you want to continue.

  • Minimum field settings depend on your printer, printer driver and paper size. To learn about the settings of the minimum field, refer to the printer's operation manual.

The correct indent from the edge of the sheet is very important when the text is cleaned. Incorrect placement can distort the appearance of the document and interfere with his perception. It is easiest to make the fields in Word for example 2007, since these methods can be applied to other Microsoft Word releases.

The following methods are the most popular and simple, you definitely choose the most comfortable!

Through the "Page Markup" menu

  • Open the "markup" (for Word 2003, go "File / Parameters Page / Field" and see step 4).
  • Click on the "fields" button. In the list that opens, different settings will appear: narrow, average, usual, etc.

    Automatic add fields in Word

  • To set the values ​​yourself, press "Customizable Fields".

    Customizable fields in Word

  • Enter the necessary values ​​and make sure that they are relevant for all leaf fields, click OK. To pre-demonstrate, click "View Pages" in Word Settings.

How to make fields using a ruler

Select all the text (Ctrl + A) and move the mouse pointer to the ruler. Install it at the inner end of the border (the pointer itself must take the form of the two-way arrow). Take the arrow to the desired distance, and the text can be pressed on yourself. Do not forget to perform the same procedure for other sides of the page.

How to install fields for a separate part of the text

Highlight the text for which you should apply new settings, and drag on the required distance a small triangle on the line at the bottom. If everything is done correctly, the distance to the edge of the page for the selected part will change, and for the main document - will remain the same.

Show video instructions

Video instruction

Answers to other questions:

How to make fields in the Word

Page fields in the MS Word document is an empty space located on the edges of the sheet. Text and graphic contents, as well as other elements (for example, tables and diagrams) are inserted into the print area, which is located inside the fields. With changing the page fields in the document, the area containing text and any other content is also changed on each page.

To resize fields in the Word, you can simply select one of the variants available in the default program. Also, you can create your own fields and add them to the collection, making it available for further use.

Lesson: How to make an indent to word

Selection of page fields from finished sets

1. Go to the tab "Layout" (In older versions of the program, this section is called "Page layout" ).

Layout tab in Word

2. In group "Page settings" Click on the button "Fields" .

Available fields in Word

3. In the unfolded list, select one of the proposed field sizes.

Note: If in the text document with which you work, contain several partitions selected by you the field size will be applied exclusively to the current section. To resize fields in several or in all sections immediately, highlight them before choosing a suitable template from the Arsenal MS Word.

If you want to change the page fields that are set by default, select from the available set of those that you are suitable and then in the button menu. "Fields" Select the last item - "Customizable fields" .

Customizable fields in Word

In the unfolded dialog box, select the parameter "Default" By clicking on the appropriate button located left below.

Parameters of fields in Word

Creating and Changing Page Field Parameters

1. In the tab "Layout" Click on the button "Fields" located in the group "Page settings" .

Fields (field creation) in Word

2. In the menu that appears, where the collection of available fields will be displayed, select "Customizable fields" .

Customizable fields in Word

3. The dialog box appears "Page settings" where you can set the necessary field size parameters.

Fields (Setup and Change) in Word

Notes and recommendations regarding configuration and change of page field parameters

1. If you want to change the default fields, that is, those that will be applied to all documents created in the Word, after selecting (or change) the required parameters, press the button "Fields" After that, in the unfolded menu, select "Customizable fields" . In the dialog that opens, click "Default" .

The default field parameters in Word

The changes you entered will be saved as a template, on which the document will be based. This means that each document you create will be based on this template and have the field size specified.

2. In order to resize fields in a document part, select the desired fragment using the mouse, open the dialog box "Page settings" (Described above) and enter the necessary values. In field "Apply" In the unfolding window, select "To the dedicated text" .

To the selected text in Word

Note: This action will add automatic separations of sections before and after the fragment you have selected. If the document has already been divided into partitions, select the sequences you need or simply select the one you need and change the parameters of its fields.

Lesson: How to make a page break in Word

3. Most modern printers for the correct printing of the text document need certain parameters of the page fields, as they cannot print until the edge of the sheet. If you install too small fields and try to print a document or part of it, the following content will be notified:

"One or more fields are outside the print area"

To eliminate the unwanted trimming of the edges, click in the button that appears on the button "Fix" - This will automatically increase the width of the fields. If you ignore this message, when the print attempt, it will appear again.

Print borders in Word

Note: The minimum dimensions of the permissible field printing fields, first of all, depend on the printer used, paper size and installed on the PC associated software. With more detailed information you can read the guide to your printer.

Setting different field sizes for even and odd pages

For bilateral printing of a text document (for example, a log or book), you must configure the fields of even and odd pages. In this case, it is recommended to use the parameter "Mirror Fields" choose which you can in the menu "Fields" Located in the group "Page settings" .

Mirror fields in Word

When installing mirror fields for the left page field, mirrors reflect the fields right, that is, the internal and external fields of such pages become the same.

Parameters of mirror fields in Word

Note: If you want to change the parameters of the mirror fields, select "Customizable fields" in the button menu "Fields" and set the necessary parameters "Inside" и "Outside" .

Adding binding fields for brochures

Documents to which the binding will be added after printing (for example, brochures), need additional space on the side, upper or internal fields of the page. It is these places that will be used for binding and are a guarantee that the text content of the document will be visible and after its brochure.

1. Go to the tab "Layout" and click on the button "Fields" which is located in the group "Page settings" .

Fields in the parameters of the page in Word

2. In the menu that appears, select item "Customizable fields" .

Customizable fields in Word

3. Set the necessary parameters for binding by specifying its size in the corresponding field.

Page Settings in Word

4. Select the binding position: "Top" or "Left" .

Options for binding in Word

Note: If in the document you work with, one of the following field parameters is selected - "Two pages on a sheet" , "Brochure" , "Mirror Fields" - Field "Binding position" in the window "Page settings" It will be inaccessible, since this parameter in this case is determined automatically.

Pages in Word.

How to view page fields?

In MS Word, you can enable the display in the text document, which corresponds to the text border.

1. Press the button "File" and choose a point there "Parameters" .

File Parameters in Word

2. Go to the section "Additionally" and install a tick opposite the item "Show the borders of the text" (Group "Show the content of the document" ).

Show text borders in Word

3. Page fields in the document will be displayed by dotted lines.

Text borders in Word

Note: You can also view page fields in document view mode. "Page layout" and / or "Web document" (tab "View" , Group "Modes" ). It is not output to print the displayed boundaries of the text.

Word View Modes

How to remove page fields?

To remove the fields of the pages in the MS Word text document is extremely recommended, at a minimum, for two reasons:

  • In the printed document, the text located along the edges (outside the print area) will not be displayed;
  • This is considered a violation from the point of view of documents.

And yet, if you need to completely remove the fields in a text document, it can be done in the same way as you can configure any other parameters (set values) for fields.

1. In the tab "Layout" Press the button "Fields" (Group "Page settings" ) and select item "Customizable fields" .

Customizable fields in Word

2. In the dialog that opens "Page settings" Set the minimum values ​​for the upper / lower, left / right (inside / outside) fields, for example, 0.1 cm .

Minimum field values ​​in Word

3. After you click "OK" And start writing in the document text or insert it, it will be located from the edge to the edge, from the top to the bottom of the sheet.

An example of a document without fields in Word

On this, everything, now you know how to make, change and configure fields in Word 2010 - 2016. The instruction described in this article will definitely apply to the earlier versions of the Microsoft program. We wish you high productivity in the work and achieve your goals in learning.

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